CONSTITUTION BOLDMERE S & S FALCONS

1. Preliminary

1.1. The name of the Club shall be Boldmere S & S Falcons (formerly known

as Falcon Lodge Colts).

1.2. The object of the Club shall be to play organised and competitive

Mini-soccer and Association Football and to take part in any other activities at

the discretion of the committee. Further to provide means for social

fellowship and sportsmanship amongst the members and to uphold the

good name of the Club.

1.3. The Clubroom and Headquarters shall be at Boldmere Sports and Social

Club, Boldmere Road, or at any other address as the Club Committee

may determine.

1.4 Boldmere S & S Falcons being a User Group of Boldmere Sports & Social Club

(BSSC) use the Public Liability insurance provided by BSSC.

All playing members of Boldmere Falcons are covered by Boldmere Falcons

Sports injuries Insurance

2. Rules And Regulations

2.1 STATUS OF RULES These rules (the Club Rules) form a binding agreement between each member of the Club.

The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to/membership of The Football Association. The Rules and Regulations of The Football Association Limited and parent County Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.

No alteration to the Club Rules shall be effective without prior written approval by the parent Association.

The Club will also abide by The Football Association’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.

All members of the Club will abide by Boldmere Falcons Disciplinary & Complaints Procedures

3. Membership

3.1. Membership shall be by age limit 6-19 years. The members of the Club shall be those persons listed in the register of members (the Membership Register), which shall be maintained by the Club Secretary.

3.2 Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon an applicant’s name being entered in the Membership Register.

3.3 In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.

3.4 The Football Association and parent County Association shall be given access to the Membership Register on demand.

3.5. Members will be expected to pay an annual subscription to be decided

each year at the Annual General Meeting. The committee will have

the right to waive such subscriptions in circumstances of financial

hardship. Fees shall not be repayable.

The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.

3.6. The committee shall reserve the right to exclude from the membership

any person failing to demonstrate good sportsmanship or failing to

uphold the good name of the club.

3.7. For the purpose of voting and management of the club, membership

shall be taken to be the parents of all playing members defined

above, managers, coaches and officials.

4. Resignations And Expulsion

4.1 A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or further subscription is more than 2 months in arrears shall be deemed to have resigned.

4.2 The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures.

4.3 A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club information, systems or Property.

Committee and Officers

5.1. The affairs of the club on all matters shall be managed by the club

Committee.

5.2. The committee shall consist of not more than 20 members, who shall

be elected annually at the Annual General Meeting of the Club.

They will retire at the A.G.M. but will be eligible for re-election.

The Chairman, Managers and other officials will be selected or appointed by the

committee. On election they will remain in office for the subsequent

year unless their appointment is previously terminated by the

committee. No more than two parents and one manager from each team

will be accepted onto the committee.

5.3. The committee shall have the right to co-opt a further two members

onto the committee during any year, along with filling any casual

vacancies.

5.4.There shall be a Secretary, Treasurer, Chairman, Fund -Raising

Co-ordinator, Vice Chairman & Purchasing Officer. The duties of the

Fixtures Secretary and Kit Control Officer will be delegated to individual

Team Managers

5.5. Every officer and member of the committee shall act in accordance

with the directions of that committee.

5.6. The Treasurer shall keep such proper books of account as will enable

him to present at every A.G.M. a Balance Sheet and Income and

Expenditure Account. Further the records should enable him to

provide an accurate statement of the club at any other time, should

the need arise (on reasonable notice to him). The financial year

shall end on 30th April.

5.7. The Treasurer shall be responsible for ensuring adherence to the

Club Finance Rules as included in Section 6. of this Constitution.

5.8. The committee may appoint one or more sub-committees for such purpose

as it may deem appropriate. Each sub-committee to comprise one

full committee member who will report back to the main committee.

Any member of the Club Committee may call a meeting of the Club Committee by giving

not less than 7 days’ notice to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year.

5.10 Save as provided for in the Rules and Regulations of The Football Association and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules

6. Club Finance Rules

6.1. All cheques to be signed by the Treasurer and co-signed by either

the Chairman or Secretary.

6.2. Payments up to £100 to be authorised by the Chairman.

6.3 Payments over £100 to be authorised by the committee.

6.4. Receipts to be provided for all payments made on behalf of the Club.

6.5. Whenever possible arrangements should be made for large items to

be purchased by way of a club cheque made out directly to the

supplier.

6.6. All receipts of monies to be banked intact whenever possible. As

far as subs and fund-raising are concerned, small disbursements

are acceptable providing details are provided to the Treasurer.

No other payments should be made by cash out of club funds.

6.7 Subs to be collected and passed to the Chairman at monthly Managers'

Meetings or submitted direct to the Treasurer. Subscriptions from

teams, which fall into arrears, will be discussed by the committee

and where necessary action will be taken to ensure that monies are

paid in regularly.

6.8 The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.

6.9 The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (the Custodians), who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.

6.10 The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.

6.11 On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The Football Association from time to time to a newly elected Custodian or the existing Custodians as directed by the Club Committee. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, a Special General Meeting shall be convened as soon as possible to appoint another Custodian. The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.

7. Meetings

7.1 The Annual General Meeting of the club shall be held no later than

the 30th June each year. The time and venue to be circulated at

least fourteen days before such meeting.

An Annual General Meeting (AGM) shall be held in each year to:

receive a report of the activities of the Club over the previous year
receive a report of the Club’s finances over the previous year

elect the members of the Club Committee

consider any other business.
At its first meeting following each AGM, the Club Committee shall appoint a Club member to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the Club Committee at its last meeting prior to an AGM a written report on the activities of the team.

Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.

7.2 A Special General Meeting (SGM) may be called at any time by the Committee and shall be more than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.

The Secretary shall send to each member at their last known address written notice of the date of a General Meeting together with the resolutions to be proposed at least 14 days before the Meeting.
The quorum for a General Meeting shall be 8 members
The Chairman, Vice- Chairman or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and a simple majority shall pass resolutions. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.
The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.

7.3 Committee meetings will be held regularly during the season, on

a date to be arranged by the Secretary, who will notify each

committee member of the time and venue. The Agenda will be drawn

up by the Secretary.

7.4 The Secretary shall take minutes of the proceedings at all meetings

of the Club.

7.5 Eleven members shall constitute a quorum for the A.G.M., five members

for committee meetings and three members for any sub-committee.

All members shall be entitled to one vote on any issue and in the

Case of equality the chairman shall have the casting vote.

8. Alterations of Rules

These rules may be revoked, added to, or amended, by a majority

comprising two-thirds or more of the committee present and entitled

to vote. Notice must be given specifying the intention to propose

the revocation, addition or amendment, together with full particulars

thereof.

9. Dissolution

A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.

The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.

If the number of members of the Club shall at any time fall below

twelve, the Committee shall take immediate steps to convert into

money all the assets of the Club, with power however to postpone

or delay the conversion of any particular property to the benefit

of the club. Out of the proceeds of such conversion the committee

shall discharge all the liabilities of the Club. Any residue

remaining shall be disposed of by them, as the committee shall resolve

and thereupon the Club shall for all purposes be dissolved.

Adopted by the Annual General Meeting on Tuesday 18th June 1991.

First amendment at Committee Meeting on Tuesday 15th June 1993.

Second amendment at the Committee Meeting on Sunday 5^th Dec 2004